how to print word document with comments mac

Print Word Comments on Mac: A Step-by-Step Guide

By Matthew WalkerMarch 15, 2026

Ever needed to print a Word document with its comments intact on a Mac? While Word may not offer a direct 'print comments' option, there are workarounds to ensure your edits and suggestions are included. Here's a step-by-step guide to help you through the process.

Before you start, ensure your comments are visible. Go to the 'Review' tab, click on 'Show Markup' and select 'Balloons' or 'Standard'. Now, let's dive into our methods.

Printing Entire Document with Comments

This method prints all comments along with the main text.

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First, enable the comment printing option in Word's preferences.

Enable Comment Printing in Word Preferences

Open Word, click on 'Word' in the menu bar and select 'Preferences'. In the popup box, choose 'Compose'. Scroll down to the 'Print' section and check 'Print paper color' and 'Print comments'. Click 'OK'.

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Printing the Document

Now, to print the document, head to 'File' > 'Print'. Ensure your printer is selected and click 'Print'. Your document with comments should print as configured.

Printing Comments in Balloons

This method prints comments in balloons, making them stand out from the main text.

While directly printing comments in balloons isn't possible, you can use a workaround by first merging the comments into the text.

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Merge Comments into the Document

Go to 'Review' > 'Comments' > 'Show Balloons'. Right-click anywhere in the balloon panel and select 'Expand All'. Click anywhere in the document to bring focus back. Press 'Ctrl + A' to select the entire document, then 'Ctrl + C' to copy. Open a new Word document, paste the contents, and save it.

Print the Merged Document

With your comments now part of the text, you can print the document as usual. Go to 'File' > 'Print', select your printer, and click 'Print'.

Using PDF Guides

Another option is to use a PDF guide, which will print the comments exactly as you see them on the screen.

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otoxicity involved in creating PDF guides.

Creating a PDF Guide

Go to 'File' > 'Save As'. In the pop-up menu, choose 'PDF'. Select your destination, give your file a name, and click 'Save'.

Printing the PDF Guide

With your PDF guide created, open it and go to 'File' > 'Print'. Select your printer and click 'Print'. Your document with comments should print as configured.

That's it! You're now equipped with multiple methods to print a Word document with comments on a Mac. As always, feel free to experiment with these methods to find the one that works best for you. Happy printing!